Overview
When pass-through processing fees are enabled, Quipli adds the credit card processing fee to the customer's invoice total. To ensure that fee posts to its own line item in QuickBooks Online (QBO) — rather than being lumped into rental income — you need to create a dedicated GL account in Quipli and map it to a matching account in QBO.
Example: On a $100 order, Quipli adds 2.9% + $0.30, resulting in a $3.20 fee. The customer is charged $103.20. The $3.20 posts as income to its own account and as an offsetting expense (the actual CC fee), leaving $100 net to the merchant.
Step 1: Create the account in QBO
Before setting anything up in Quipli, create the income account in QuickBooks Online that will receive the processing fee.
Log in to QuickBooks Online
Go to Chart of Accounts and select New
Set the Account Type to Income
Name it something recognizable, such as Credit Card Processing Fee Income or Pass-Through Fee
Save the account
Step 2: Create a GL account in Quipli
In Quipli, go to Accounting > General Ledger
Click Create Account
Fill in the following fields:
Account Number — assign any number not already in use
Account Name — use a name that matches or corresponds to what you created in QBO (e.g., Pass Through Fee)
Account Type — select Income
Leave QBO Account Mapping blank for now — you will set this in the next step
Click Create
Step 3: Map the GL account to QBO
On the General Ledger page, find the account you just created
Click the pencil (edit) icon on that row
In the Update Account modal, open the QBO Account Mapping dropdown
Select the matching QBO income account you created in Step 1
Click Update
Step 4: Set the Processing Fee Income account in GL Settings
Go to Accounting > General Ledger Settings
Scroll to Processing Fee Income Account
Open the dropdown and select the GL account you created (e.g., Pass Through Fee)
Save
What happens after setup
Once mapped, Quipli will route the pass-through fee on every order to its own account rather than to your default income account. In QBO, you will see:
The processing fee posted as income to your dedicated fee account
The actual credit card expense posted separately as an expense
Your rental income reflecting only the base order amount