This week's toolbox talk focused on three features worth setting up if you haven't already: ACH payments, tax code setup, and the general ledger tool.
ACH Payments
ACH payments can be enabled under Settings > General Settings > Options by searching for "ACH" and setting Enable ACH Payments to yes, then saving changes. ACH payments are currently only available for customers based in the United States. Once enabled, ACH Bank Account Payment appears as a payment method when checking out an order. If a customer's ACH info isn't already on file, you can send them an ACH account setup link by email, or skip for now and charge them later once their account is set up.
Tax Code Setup
Under Settings > General Settings > Options, scroll to Tax Setup. For most businesses, switching Tax Options to Tax Code Setup is recommended over the default setup. A default tax rate can be set, or left blank if using tax jurisdictions and codes directly. Businesses needing address-based tax rates (e.g., different rates by jurisdiction) should use the TaxJar integration, available by contacting support. You can also choose whether to display individual jurisdiction taxes (like separate county and state taxes) on invoices.
Once tax settings are saved, go to the Accounting tab (visible depending on admin user permissions) to find Tax Code settings. From there:
Create tax jurisdictions (e.g., city, state, or local taxes) with their respective rates.
Create a tax code that bundles the relevant jurisdictions together.
Set a default location configuration to apply that tax code automatically.
Once set up, new orders will show a full tax breakdown by jurisdiction and rate, and individual orders can be adjusted to use a different tax code if needed.
General Ledger Setup
Under Accounting > General Ledger Settings, you can create GL accounts (e.g., a Damage Waiver account) and assign them to specific income categories. When assigning an account, you can choose to backfill historical data so past transactions are reflected retroactively.
Once set up, the General Ledger report lets you filter by date range to see totals and a full transaction-level breakdown (including invoice numbers) for that account. Tax jurisdictions set up earlier also appear here, letting you review tax collected by jurisdiction. Reports can be exported to Excel, which is useful for reconciling with QuickBooks.