This guide provides step-by-step instructions on how to configure your general ledger settings in the Quipli admin console.
Setting up Accounting in Quipli
1. Accessing the General Ledger Section:
In the Quipli admin console, click on the Accounting tab in the sidebar.
Select General Ledger from the dropdown menu.
To view the line items that make up the total displaying for the general ledger account, click on the specific "Account Name" to view a more detailed breakdown:
2. Creating a New Account:
In the General Ledger section, click on the Create Account button.
Fill in the account details in the pop-up window:
Account Number: Enter the unique number for the account.
Account Name: Enter the name of the account.
Account Type: Select the type of account (Income or Tax) from the dropdown.
Click Create to add the new account.
3. Setting Up Default General Ledger Accounts:
Navigate to Accounting > General Ledger Settings.
Set up different accounts for various line items on your invoices:
Default Income Account: this will be the default General Ledger account for any line items not assigned a specific General Ledger account
Default Rental Income Account: this will be the default General Ledger account for all rental item revenue
Default Sale Income Account: this will be the default General Ledger account for all sale item revenue
Delivery Income Account: this will be the default General Ledger account for delivery & pick up revenue
Up-Charge Income Account: this will be the default General Ledger account for all upcharge line items (please note: you will be able to select a different General Ledger account on a per upcharge basis when adding the line item if needed)
Damage Waiver Income Account: this will be the default General Ledger account for all damage waiver revenue
Discount Income Account:
Refund From Account:
Processing Fee Income Account:
Select the relevant account for each category.
When prompted if you want to update historical data, select "yes" if you want the historical line items on invoices to be re-assigned to the general ledger account you are selecting.
Conclusion
By following these steps, you can effectively set up and manage your general ledger accounting settings in the Quipli admin console. If you have any further questions or need assistance, please contact our support team.